CV Picture
Shania Rubin Senior Executive Assistant 465, Banana Grove, San Jose, CA.
rubincali@hotmail.com
0019785562140
www.example.com
Dynamic, organized and experienced executive assistant with leadership qualities. Capable of organizing senior management schedules and travel itineraries and multi tasking in order to achieve targets before deadline. Working under stress, yet ensuring quality of work and commitment has been a priority. Seeking work with corporate heads and executives who need an assistant to take care of all official as well as corporate meetings, interactions and departmental communication.
Professional Experience
Darwin International Trading
Senior Executive Assistant
(Jun 2011 to Present) 9 Years & 4 Months

I look after the executive officer's meeting schedules and travel plans.

I also look after all the budget and expenditure management and create reports for office work and business progress.

I am the official spokesperson for the CEO therefore all correspondence is done through me. I email circulars to all department heads and inform them of the CEO's plans and other announcements. I also accompany the CEO on foreign trips.

Tillsbury Association
Executive Assistant
(Feb 2006 to May 2011) 5 Years & 3 Months

Responsible for looking after all the documentation that is done by the senior officers and creating reports regarding business progress.

I was also responsible for creating expense reports, budget summaries and executive scheduling reports and presenting them to the senior management.

I was in charge of arranging travel, reservations and meeting appointments for the executives. Many times I also accompanied the senior executives and ensured that all meetings and travel reservations and events were planned properly.

Novice Trading
Business Assistant
(Apr 2002 to Jan 2006) 3 Years & 9 Months

Responsible for attending the executive officer's instructions regarding business meetings and documentation.

Handled the reception area and booked appointments of business associates on the telephone.

I was responsible for looking after all the meeting arrangements and noting down important events during the meet. I was also responsible for arranging the executive officer's travel itinary and ensured that the officer was transported to meetings as scheduled.

Technical Skills
  • Customer Relations
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Communication
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Organized
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Business Correspondence
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Cordination with Department Heads
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Executive Meetings
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Travel Arrangements
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Event Management
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Guests and Delegations
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Report Writing
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Presentation Skills
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
  • Business Awareness
    • 1.
    • 2.
    • 3.
    • 4.
    • 5.
    • 6.
    • 7.
    • 8.
Personal Skills
Education
State University
BS (Business Management)
(Sep 1997 to May 2001)
Good student.
Challengers High
High School
(Aug 1995 to Jun 1997)
Excellent student.
Achievements
Handling Foreign Delegations
Recognized for attending a foreign delegation with excellent service and ensuring that they stay at a comfortable hotel and are cordially dealt with. The office visits and trips, including lunches and formal dinner meetings were organized by me.
Employment Bonus
Received award for completing five years of service with excellence in 2016.
Personal
  • Nationality
    United States
  • D.O.B
    1979/11/26
  • Marital Status
    Married
  • Driving License
    Yes
Languages
English (US)
Native or Bilingual Proficiency
French
Professional Working Proficiency
Spanish
Elementary Proficiency
Activities & Interests